Request for Proposal
Required fields are labeled in orange.
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| 1. Your contact information |
| Salutation |
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| First Name |
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Last Name |
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| E-mail address |
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Company name |
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| Address |
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City |
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| State |
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Zip code |
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| Country |
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| Telephone |
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Fax |
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| 2. General meeting information |
Meeting name
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Total Attendees
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| Event Type |
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Arrival Date
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Departure Date
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Alt. Arrival Date
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Alt. Departure Date
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Are your dates flexibles?
Yes
No |
Is your day pattern flexible?
Yes
No |
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(Can your meeting start on a different day of the week?) |
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| 3. Sleeping room requirements |
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I do not require sleeping rooms for this meeting. |
| Please enter the maximum number of each type of room you will need. Before sending the RFP, you will be given the opportunity to adjust the number of each type of room needed for each night. Enter 0 if you need none of a particular type of room. |
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Single (King)
Double (2 Beds)
Suite |
| Rooms needed |
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| 4. Meeting room needs |
| Do you need a main meeting room?
Yes
No |
| Number of People |
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| Start Date |
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| End Date |
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| Setup Type |
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| Do you need any breakout rooms?
Yes
No |
| Number of People
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| Number of Breakout rooms
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| Start Date
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| End Date
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| Avg. number of People
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| Setup Type
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| Describe any special needs for these meeting rooms, such as audio-visual requirements. |
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| 5. Food and beverage details |
| Check all F&B functions that may apply. Before sending the RFP, you will be given the opportunity to remove functions from specific days. |
| Breakfast
AM Coffee Break
Lunch |
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PM Coffee Break
Dinner
Reception |
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| Is there any other information you'd like to provide about your F&B functions? |
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| 6. Key Criteria for making a decision? |
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| 7. Where have you operated the program before? |
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| 8. |
| How many programs do you operate per year? |
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| For how many participants? |
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| 9. Decision date |
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| 10. Additional comments |
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